HARC

Hiddenbrooke Architectural Review Committee (HARC)

The Hiddenbrooke Architectural Review Committee (HARC) is the entity in the CC&Rs to ensure that the goals in the Hiddenbrooke Landscape and Design Guidelines are fulfilled. The intent of these guidelines is to maintain a memorable community image with high-quality design of homes, uniform fencing, pastoral landscaping along with other complimentary exterior elements. The CC&Rs give HARC the authority to approve all home designs and landscaping for new custom homes, as well as future neighborhood developments. HARC approval is also required for any improvements, changes, additions or enhancements to the exterior of an existing home and/or yard (including back and side yards, with some exemptions). HARC reviews the proposed improvements for compliance with the Landscape and Design Guidelines which are listed below. New construction and improvements are not to begin without HARC approval and HPOA will issue a Cease and Desist letter if notified of such construction.

HARC consists of five members and an alternate, appointed by the Board of the Hiddenbrooke Property Owners Association (HPOA). Members serve for alternating two-year terms from September 1st to August 31st.  HARC meets on the second Wednesday of every month at the Brookside Room at the Golf Club at 7:00 pm. However, Owners should check the meeting calendar for any changes.  

The HARC meeting calendar may be found here and HARC meeting minutes may be found here.

Applications and Fees

Applications with checks made payable to Hiddenbrooke Property Owners Association, Inc. may be dropped in the HPOA black box across from the Welcome Center or email harc@hiddenbrookehpoa.org for further instructions.  Please make sure that your envelope says "HARC"

HARC Applications - You will need Adobe Reader to open pdf files.

Landscape/Home Additions/Enhancements Application - $50 Fee

Preliminary Architectural Approval - custom home - $150 Fee

  • The Applicant may be required to submit plans to HARC's consulting Architect at the expense of the applicant.
  • By submittal step 2, it is the owner's responsibility to notify owners within 500 ft of the proposed construction and provide HARC with proof of mailing.
  • HARC has the right to inspect the property during construction.

Final Architectural Approval - custom home (fee paid above).

Always check Appendix B of the Design Guidelines before submitting your application.

Applications must be received 10 days prior to the meeting. 

OMNI Community Management Applicants must be in good standing with the HPOA in order to be granted any approval. If you are unsure of your status please contact Tonya Kalvass at:

9807 Fair Oaks Blvd.
Roseville, CA 95678
Email: tonya.kalvass@omnicommunities.com
PH: (916) 965-8964 ext. 128
Fax: (916) 965-0325

For any questions to the Hiddenbrooke Architectural Review Committee and Landscape Approval Chair please email harc@hiddenbrookehpoa.org.

Other Home Owner Associations in Hiddenbrooke

If you are living in one of the four HOAs in the community (Fairway Villas, Reflections, Summit, or Village) you will need to submit your plans to their HOA first, and then to HARC for approval. 

other Hiddenbrooke Associations

Most Frequent Inquiries:

Here are some of the basics for working with the Hiddenbrooke Landscape and Design Guidelines as currently adopted. Complete information on these topics may be found in Appendix B (updated July 18, 2018) below. 

  • Repairs and Replacements: No HARC approval is required for either: a) repairs to existing features on a home or in the yard or b) replacements of existing features as long as they are kind for kind or similar.
  • Minor Projects: Some improvements are considered minor and can be approved by the Chair and do not require a fee. Contact HARC at: harc@hiddenbrookehpoa.org to determine if your project is considered minor.
  • Trees: Select trees carefully considering their size at maturity and views from other homes. Redwood trees, Sycamore trees, Pear trees, Palm trees, and Banana trees are not allowed. A complete list of approved trees can be found in Chapter 6 below. All tree removal must first obtain HARC approval and are subject to replacement.
  • Plants: Select plants that thrive in the Northern California climate. Palms and Cacti are prohibited. Succulents are to be used sparingly. A complete list can be found in Chapter 6 below.
  • Lawn Replacement with Drought Tolerant Plants (Xeriscape): The guidelines for lawn replacement can be found in Appendix B
  • House Paint: Residents must submit an application to repaint all or any features of a home even if it is the same color. If a HARC representative determines the color is the same, the fee will be waived.
  • Rock, Bark, Pots and Planter Boxes should be kept to a minimum and used only to enhance the landscape rather than replace the landscaping.  White rock, lava rock, pea gravel and ruby red bark are never permitted in front yards. Please be aware that the bark needs to be replaced every two to three years.
  • Cement Guidelines for Driveways: The Design Guidelines and the updates in Appendix B include limits on the amount of concrete that can be added next to driveways. The CC&Rs do not allow for concrete pads next to driveway to be used for parking vehicles.
  • Backyard Patios should not cover the entire area. There should be some planting around the perimeter with irrigation running to these areas. A minimum of 30% planting is recommended for most yards.
  • Fence Stain: To assist homeowners, HARC has pre-approved specific stain colors that can be found in Appendix B. As long as a pre-approved color is chosen, HARC approval is not required.
  • Mailboxes: New mailboxes need to be black and should be of the same kind and color when on the same pole. There are detailed guidelines in Appendix B - click here for samples.
  • Sheds: The guidelines for sheds are in Chapter 5 below. Sheds need to be screened from the street, neighboring homes, and the Golf Course. Colored tarps are never permitted when visible for the same areas. 

 


Hiddenbrooke Design Guidelines (approved May 1999)

For detailed Landscape information please download Chapter 5 below.

Chapter 1-3: Table of Content - Neighborhood Identity

Chapter 4: Architectural Guidelines

Chapter 5: Landscape Guidelines

Chapter 6: Recommended Plant Material

Chapter 7: Submittal and Approval Process (click here for process updates)

Appendix A: Monuments, Fencing

Appendix B: Guidelines for Homeowners 

  1. Approval Process for new homes, additions, remodels and ancillary structures
  2. Submittal requirements for any improvements and enhancements to an existing house or yard
  3. Project completion deadlines
  4. Repainting of house
  5. Xeriscape
  6. Artificial turf
  7. Fence maintenance, approved stains and white picket fences in the Villages
  8. Cement guidelines
  9. Red bark, lava rock, pea gravel, white rock, colored tarps and Palm trees
  10. Mailbox replacement
  11. Solar panels and satellite dishes.

Summary of HARC Disclosures, Policies, and Procedures

  1. Disclosures: Listed on the website are the current members of HARC and HPOA. Members of HARC and HPOA own homes in Hiddenbrooke (HB).
  2. HARC Minutes: The approved HARC minutes will be posted here within one month of approval. Draft minutes can be emailed to owners upon request.
  3. CC&R Complaints are handled by the CC&R Manager who refers HARC related issues to the Committee for discussion and decision. Complaints can be submitted using the form on the HB website under Property Owners/CC&R information.
  4. Ethics: HARC members, HPOA Board members, and our independent contractors will at all times act in the best interest of Hiddenbrooke and respond to requests in a timely and professional manner.
  5. Assessments: Annual HPOA assessments, HARC fees and any amounts due to HPOA must be paid before HARC can issue the final approval letter for any application.
  6. HARC Decision Appeals: An application that is not approved may be appealed to the HPOA Board by sending a letter or email stating the basis of the appeal to HPOA to OMNI Community Management, listed above. HARC forward their file to the Board for review. The owner will be notified of the date of their hearing. The HPOA Board will make every effort to hear the appeal at the next regularly scheduled board meeting.
  7. The City of Vallejo approved the original HB CC&Rs and Landscape and Design guidelines in 1999, including the required submittal steps. However, neither HARC nor HPOA can guarantee that what is approved by HARC will be accepted by the City of Vallejo. Each applicant is responsible for obtaining the required approvals from the City of Vallejo.
  8. Related Parties: HARC and/or HPOA Board members who have interest in a property being submitted for approval by HARC may not vote on that project. They may be allowed to discuss the application at the HARC meeting. If this reduces HARC to fewer than 4 members, the HPOA President may appoint temporary members for the duration of this project.
  9. Record Retention: HARC approval letters should be kept by the applicant and provided to the next owner of the property.




Disclaimer:  Information presented on this website is collected, maintained, and provided for the convenience of Hiddenbrooke owners, buyers and sellers by members of the mandatory Hiddenbrooke Property Owners Association, Inc. While every effort is made to keep such information accurate and up-to-date, the Association does not certify the accuracy of any information that is provided on this website. We encourage all who read it to do their own research and/or obtain their own advice from their legal advisors.

AttachmentSize
2017-2019 Board Committees.rev_.7.18.pdf517 KB
AppendixB. July_18.pdf447.5 KB