HARC

 

Hiddenbrooke Architectural Review Committee (HARC)

The Hiddenbrooke Architectural Review Committee is referred to as HARC.  The CC&Rs give HARC the authority to approve all landscaping, home designs and/or changes. Any improvements to the exterior of your home, the front or back yards, or building a custom home must first go to HARC for approval. HARC reviews these improvements for consistency with the Design Guidelines (see below) for the Hiddenbrooke Community. Construction can not begin without HARC approval, and HARC has the authority to issue Cease and Desist letters if there is unauthorized construction going on and to recommend fines.

HARC meets the second Wednesday of every month at 7:00 pm in the Brookside room at the Golf Course. Members are appointed by the Hiddenbrooke Property Owners Association, Inc. and serve alternating 2-year terms from September 1st to August 31st.  If you are interested in joining the HARC, please contact harc@hiddenbrookehpoa.org and include relevant experience.

The HARC meeting calendar may be found here and HARC meeting minutes may be found here.

Applications and Fees

Applications with checks made payable to Hiddenbrooke Property Owners Association, Inc. may be dropped in the HPOA black box across from the Welcome Center or email harc@hiddenbrookehpoa.org for further instructions.

HARC Applications -You will need Adobe Reader to open pdf files.

Landscape/Home Additions/Enhancements Application $50 Fee

Preliminary Architectural Approval - custom home - $150 Fee
By Submittal Step 2, it is the owner’s responsibility to notify owners within 500 feet of the proposed construction and provide HARC with proof of mailing.

Final Architectural Approval - custom home (Fee Paid above)

Applicants must be in good standing in order to be granted any approval. If you are unsure of your status please contact Tonya Kalvass at:

OMNI Community Management
9807 Fair Oaks Blvd.
Roseville, CA 95678
Email: tonya.kalvass@omnicommunities.com
PH: (916) 965-8964 ext. 128
Fax: (916) 965-0325

Applications must be received 10 days prior to the meeting. 

For any questions to the Hiddenbrooke Architectural Review Committee and Landscape Approval Chair please email harc@hiddenbrookehpoa.org.

Summary of HARC Disclosures, Policies, and Procedures

  1. Disclosures: Listed on the website are the current members of HARC and HPOA. Members of HARC and HPOA own homes in Hiddenbrooke (HB).
  2. HARC Minutes: The approved HARC minutes will be posted here within one month of approval. Draft minutes can be emailed to owners upon request.
  3. CC&R Complaints are handled by the CC&R Manager who refers HARC related issues to the Committee for discussion and decision. Complaints can be submitted using the form on the HB website under Property Owners/CC&R information.
  4. Ethics: HARC members, HPOA Board members, and our independent contractors will at all times act in the best interest of Hiddenbrooke and respond to requests in a timely and professional manner.
  5. Assessments: Annual HPOA assessments, HARC fees and any amounts due to HPOA must be paid before HARC can issue the final approval letter for any application.
  6. HARC Decision Appeals: An application that is not approved may be appealed to the HPOA Board by sending a letter or email stating the basis of the appeal to HPOA to OMNI Community Management, listed above. HARC forward their file to the Board for review. The owner will be notified of the date of their hearing. The HPOA Board will make every effort to hear the appeal at the next regularly scheduled board meeting.
  7. Custom Homes: The submittal process for custom homes is a multi-step process, which is detailed in the CC&Rs and Design Guidelines. Custom home applicants should deliver plans and notify HARC 10 days before the meeting with the name and address of the applicant and the address of the custom home site to be placed on the agenda. HARC will make every effort to process the plans received by the next monthly meeting and when possible will authorize a member of the committee or a consulting architect to indicate specific plan changes so the owner can move forward to the next submittal step. Fees for the consulting architect will be paid by the applicant. Within 4 weeks of the meeting, HARC will send a letter to the owner listing the items that need to be changed and/or submitted at the next step. HARC recommends that custom homeowners notify owners within 500 feet of the proposed construction before submittal of step 2.
  8. The City of Vallejo approved the original HB CC&Rs and Landscape and Design guidelines in 1999, including the required submittal steps. However, neither HARC nor HPOA can guarantee that what is approved by HARC will be accepted by the City of Vallejo. Each applicant is responsible for obtaining the required approvals from the City of Vallejo.
  9. Related Parties: HARC and/or HPOA Board members who have interest in a property being submitted for approval by HARC may not vote on that project. The may be allowed to discuss the application at the HARC meeting. If this reduces HARC to fewer than 4 members, the HPOA President may appoint temporary members for the duration of this project.
  10. Record Retention: HARC approval letters should be kept by the applicant and provided to the next owner of the property.

Other Home Owner Associations in Hiddenbrooke

If you are living in one of the four HOAs in the community (Fairway Villas, Reflections, Summit, or Village) you will need to submit your plans to their HOA first, and then to HARC for approval. 

other Hiddenbrooke Associations

Most Frequent Inquiries:

Here are some of the basics for working with the Hiddenbrooke Design Guidelines as currently adopted. Complete information on these topics may be found in Appendix B (updated July 18, 2017) of the Design Guidelines. 

  • Trees: Select trees carefully considering their size at maturity and views from other homes. Redwood trees, Palm trees, and Banana trees are not allowed. All tree removal must first obtain HARC approval and are subject to replacement.
  • House Paint: Residents must submit an application to repaint all or any features of a home even if it is the same color.
  • Hardscape/Impervious Items: Should maintain mandated setbacks from property lines and should not cover more than 50% of the yard.  Hardscape should not extend over the City easement (typically the first six feet of front yard from the street) without City approval. Drainage should be designed to lead to the street, but remember that cutting through a City curb requires a permit from the City of Vallejo. 
  • Rock and Bark should be kept to a minimum and used only to enhance the landscaping, rather than replace the landscaping.  White rock is never permitted nor is Ruby Red Bark. Please be aware that bark needs to be replenished at least every other year.
  • Cement Guidelines for Driveways: The Design Guidelines include limits on the amount of cement that can be added next to driveways, and the CC&Rs do not allow for cement pads next to driveways to be used for parking cars.
  • Backyard patios should not be all cement. There should be some planting areas around the perimeter with irrigation running to these areas.
  • Fence Stain: To assist homeowners, HARC has pre-approved specific stain colors. As long as a pre-approved color is chosen, HARC approval is not required.
  • Mailboxes: New mailboxes need to blend with the surrounding boxes, particularly when on the same pole. There are guidelines as to the size and shape of mailboxes, click here for samples.
  • Sheds: Should be screened from the street and golf course. Colored tarps are not permitted.
  • Other: If you have a golf course home and want to keep animals out, HARC has chosen an approved kind of utility netting that is least obtrusive for home and golf course views.
  • Holiday lights must come down within specified time periods.

HARC Applications -You will need Adobe Reader to open pdf files.

Complete the appropriate application below, and attach a check made payable to the Hiddenbrooke Property Owners Association, Inc. for the appropriate amount.  

**APPLICATIONS MAY BE DROPPED IN THE HPOA BLACK BOX NEAR THE WELCOME CENTER**

Always check Appendix B of the Design Guidelines before submitting your application.

Landscape/Home Additions/Enhancements Application - $50 Fee

Preliminary Architectural Approval - custom home - $150 Fee
By Submittal Step two, it is the owner’s responsibility to notify owners within 500 feet of the proposed construction and provide HARC with proof of mailing.

Final Architectural Approval - custom home (Fee Paid above)


Hiddenbrooke Design Guidelines

Landscape Design Guidelines - Summary
For detailed Landscape Information, you can download Chapter 5, below.

Design Guidelines Approved May 1999

Chapter 1-3 -- Table of Contents - Neighborhood Identity
Chapter 4 -- Architectural Guidelines
Chapter 5 -- Landscape Guidelines
Chapter 6 -- Recommended Plant Material
Chapter 7 -- Submittal and Approval Process (click here for process updates)
Appendix A -- Monuments, Fencing
Appendix B -- Guidelines for Homeowners

  1. Decorative rock and bark
  2. Utility netting for golf course fence
  3. Fence maintenance and approved stains, white picket fence for The Villages
  4. Cement guidelines
  5. Mail Box replacements
  6. Artificial turf
  7. Repaint house
  8. Xeriscape - drought tolerant plants
  9. Design submittal requirements
  10. Project completion deadlines.




Disclaimer:  Information presented on this website is collected, maintained, and provided for the convenience of Hiddenbrooke owners, buyers and sellers by members of the mandatory Hiddenbrooke Property Owners Association, Inc. While every effort is made to keep such information accurate and up-to-date, the Association does not certify the accuracy of any information that is provided on this website. We encourage all who read it to do their own research and/or obtain their own advice from their legal advisors.

AttachmentSize
2017-2019 Board Committees.rev_.7.18.pdf517 KB
AppendixB. July_18.pdf447.5 KB